The Electronic Visitor and Asset Management System (E-VAMS) is a cutting-edge solution designed to simplify and enhance the processes of managing visitors, materials, and assets within an organization. By transitioning from traditional paper logs to a secure digital platform, E-VAMS provides organizations with improved record-keeping, streamlined operations, and enhanced security. Designed to replace outdated paper systems
E-VAMS streamlines visitor management with pre-registration, automated check-in, visitor tracking, and real-time notifications for enhanced security and efficiency.
E-VAMS tracks assets with check-in/check-out processes, maintenance requests, inventory alerts, and comprehensive audit trails for accountability.
E-VAMS manages material with check-in/check-out tracking, inventory alerts, comprehensive logs, and streamlined auditing for effective oversight.
E-VAMS provides robust security through data encryption, role-based access controls, real-time tracking, automated alerts, and detailed audit trails.
E-VAMS offers customizable reporting and analytics, enabling organizations to generate insights on visitor activity, asset usage, and material management.
E-VAMS features an intuitive user interface, providing easy navigation, quick access to functions, and mobile compatibility for convenience
E-VAMS offers seamless integration with existing systems, including APIs, third-party applications, and plugins, enhancing functionality and streamlining operations.p>
E-VAMS supports integration with various platforms, including CRM, ERP, and HR systems, ensuring seamless data flow and enhanced functionality.
Many organizations still rely on paper log books for visitor registration, a method that appears quick but lacks security, exposing visitor information to anyone. To resolve these concerns, Topnotch Visitor Access Management Solutions automate the visitor registration process, allowing organizations to efficiently register visitors, print badges, and capture detailed information in seconds using fingerprint and barcode technology.
A gate pass as the name suggests is the activity of the security personnel and is the focal point of an organization's security set up. The gate pass is an essential document to monitor the Material movement in and out of an organization. Topnotch provides a unique module, which assists you in professionalizing the manner in which you control the Material flow of which the gate pass is an integral part.
Enhanced Security: Tracks visitors and assets in real-time, reducing unauthorized access and potential theft.
Streamlined Processes: Automates visitor check-ins, approvals, and asset movements, minimizing manual errors.
Improved Efficiency: Speeds up check-in/check-out, reducing wait times and enhancing the visitor experience.
Reduced Paperwork: Lowers administrative costs and environmental impact by digitizing records.
Integration Capabilities: Easily integrates with existing ERP and inventory management systems for seamless data flow.
Customizable Access: Offers tailored permissions and access controls for different user roles, enhancing oversight.
Enhanced Reporting: Generates detailed reports for audits, tracking, and performance analysis. Switching to EVAMS boosts overall efficiency, security, and control in managing visitors and assets.
Real-Time Data: Provides instant access to logs, reports, and notifications, improving decision-making. Better Accountability: Maintains accurate, digital records for compliance with safety and regulatory requirements.
Our Solution
Manage employee and guest visits, track company assets, and monitor inventory in offices and facilities.
Handle student and guest visits, manage equipment loans, and maintain campus assets.
Manage ticketed events, track attendees, and ensure efficient asset utilization.
Resources designed to help navigate best the dynamic
Simple Process to Start
how it works
By following these simple steps, EVAMS streamlines visitor and asset management, enhancing security and efficiency.
Install the EVAMS software and integrate it with existing systems (e.g., ERP, inventory management).
Configure user roles, permissions, and set up digital access points (e.g., tablets, kiosks).
Register employees, visitors, and vehicles in the system with their basic details.
Create digital profiles for frequent visitors and suppliers to speed up future check-ins.
Visitors or delivery personnel enter their details at the kiosk or tablet upon arrival.
The system notifies relevant staff members for approval.
Staff verify and approve check-in requests in real-time through the app or dashboard.
Once approved, a digital pass is issued for entry, often with a QR code or badge.
The system tracks the visitor's or asset's movement throughout the facility.
Security can monitor entries and exits, ensuring proper logging of all activities.
Visitors and assets are checked out by scanning their digital pass, updating records instantly.
The system logs all entries and exits for future reporting and analysis.
Free training & 24-hours
Serious about security & privacy
Highest levels of uptime the last 12 months
